These terms and conditions are applicable to all contracts for the provision of services to the exclusion of any other terms and conditions. Booking confirmations made verbally or via written form i.e. email, letter, are subject to these terms and conditions.
Please read the following terms and conditions of sale carefully before ordering products or services from us. By purchasing products or services from us, you agree to these terms of sale. These terms do not replace or affect your statutory rights. In these terms, “you” and “your” refer to the customer and “we”, “us”, “TheBartender” and “our” refer to TheBartender Hire Company Ltd. TheBartender accepts no variation of these terms & conditions unless agreed in advance in writing.
In order to secure a service with TheBartender, we ask for a small deposit of your required service total to secure the date of your booking. This is not treated as a pre-payment of your event until 30 days prior to the event as this is a fully refundable deposit until this time.
In the event of cancellation, thirty (30) days minimum notice in writing to TheBartender before the planned event is required to avoid the full invoice being charged. Booking deposits are transferable or refundable up until thirty (30) days prior to the event date unless previously discussed in writing. Full payment is required if above terms are not met.
All verbal and emailed quotations will be valid for seven (7) days from date of enquiry. TheBartender can not guarantee that your date will be available after these 7 days. To confirm a booking, the client must provide a booking deposit either by credit or debit card or electronic transfer within seven (7) days of receiving an invoice.
The remaining balance is due the week of the event date, no later than the event date itself. Any additional hours or fees requested on the event date must be paid no later than seven (7) days following the event, unless a contract is prepared and signed stating otherwise. Debtors following this date will be passed to a collections agency whose fees the client will be liable for.
Adequate parking is required for all events and must be provided by the client. Registrations can be provided if required. If TheBartender is providing mobile bars, stock , ice or glasses, suitable unloading and loading locations must be provided. Any delays to service arising from poor unloading facilities will not be the responsibility of TheBartender.
The bartender(s) will provide service for the agreed service hours from their start time until the end time, as dictated by your booking and confirmed with you on your invoice. This time cannot be adjusted within 12 hours of your event start time and cannot be adjusted by any more than three hours either earlier or later than the original start and end times. The bartender(s) reserve the right to not provide service after the end time unless the client signs the appropriate bartender’s job sheet (provided at every event).
We will always make drinks making our priority. When hiring a flair bartender, please bear in mind that if the bar is busy, your bartender may not have an opportunity to flair and entertain. We would rather ensure that clients have their drinks over entertainment. If you prefer otherwise, please let us know in writing.
If you are providing your own stock, glassware, bar, and / or ice, we will advise on this with a shopping list service. If you provide inadequate or poor supplies of any of the above, this may impair on your enjoyment of the drinks. The Bartender Hire Company cannot be held responsible for this.
When providing the Complete Cocktail Service (where TheBartender supplies mobile bar, staffing, drinks, glassware, ice, delivery), we estimate for a reasonable number of drinks per person. If the client supplies incorrect information relating to the number of guests, our estimations will be incorrect and this can jeopardise the longevity of drinks supplies. We do not provide an unlimited amount of drinks when supplying this service. Any stock remaining at the specified end time will be taken back by TheBartender. Any additional time requested on the night will be calculated after the event and invoiced accordingly to the client.
When hiring our mobile bars or purchasing the Complete Cocktail Service or Cocktail Clinic™ when a bar is supplied, a reasonable amount may be billed to the client in respect of any damage to the bar, other than reasonable wear and tear, which is shown to have been caused by guests of the client upon inspection of the damage to the bar. If the client requests that the bar be left overnight at the party, we will require a deposit as well as a next day collection charge.
The client is responsible for providing a 13 amp socket within reasonable locality of the required bar positioning. We will supply an extension cord of no greater than ten (10) metres. All due care and attention is taken to not stain or damage any flooring under the bar area however it is the responsibility of the client to choose an appropriate location for the mobile bar.
We do aim to provide our bars in a perfect state, however with working several events general wear and tear, light scratches and marks may appear on your hired bar. We do repair and replace these minor areas regularly.
When glassware is hired by the client, we will aim to provide this from our own resources, however in some circumstances (availability, locality) we may have to use a third party company who may want to deliver on different days surrounding your event. In this case, we will liaise between client and third party company to ensure delivery and collection are briefed and prepared correctly in the interests of all parties. All glassware is audited after the event and the client will be charged at four (4) times the hire rate for each broken or lost glass.
If TheBartender collects glassware after the event, we will need to charge a collection fee. We are not an after-party cleaning service and as such we ask that all glasses are emptied of contents and placed back within the glassware racks provided for you to speed up collection time. It is advisable to make a note of glassware numbers at this point to ensure that you are billed correctly after the event for any lost or broken glassware.
We treat all complaints about our service, either in advance, during or after the event seriously. If you are not happy with the service whilst the party is happening, the best thing to do is speak with the staff on site and see if the problem can be rectified. If this is difficult or unrealistic to do, please call the out of hours mobile number on your pre-arrival document and we will do everything we can to resolve the problem. Your event cannot be replicated at a later date, so we need to know as soon as possible if there is a way for us to enhance your enjoyment of your event right there and then. Complaints made post-event are much harder for us to deal with, and we ask that video or photographic evidence be supplied where possible in order to assist your claim, as well as noting down any issues on the bartender’s job sheet at the end of the shift, so that the bartender(s) can view these and verify the validity of these. When it is found that TheBartender is at fault, we will recompense with a discount or free service for a future event, for the party organiser or a nominated person. We will only provide refunds where TheBartender has to change the service against the organisers’ plans; for example if the staff member is booked for 3 hours, arrives late and only serves for 2 hours.
TheBartender is not responsible for acquiring temporary event notices for paid bar events unless required to in writing and therefore is also not responsible for any breaches of licenses outside of TheBartender’s control. TheBartender promotes responsible drinking and are licensed with drinkaware.co.uk
Rates and invoices are subject to change dependent on client’s requirements, additional hours and stock. TheBartender will give reasonable notice to the client of changes to rates and invoices and rates set out in the quote provided to the client shall not change. Any additional hours not previously discussed will be charged at the full hourly rate, regardless of discount applied at time of booking.
TheBartender has both public liability and employers insurance for all events.
Insurance via Simply Business
Public Liability: £5,000,000
Employers Liability: £10,000,000
Copies of our latest insurance documents are available upon request.
We strongly recommend that you understand why it is important to book with a full insured company. You can read advice on this by clicking here.
If full payment is not received by the event date, we will be unable to provide our services and any deposits pre-paid will be non-refundable.
TheBartender shall not be liable for any delay, loss or cancellation of service arising from contingencies beyond their control e.g. hurricane, snow-caused road closure, flooding, ‘act of God’ etc, however if TheBartender is at fault a full refund will be issued.? Although we do aim to provide a highly professional and entertaining service, TheBartender is not responsible for the success or non- success of an event.
We ask that the client thoroughly checks through the invoice to ensure that the venue address, mobile contact, times and date are correct. We cannot be held accountable if our bartenders are late and cannot contact the client to confirm. Likewise we provide you with an out of office mobile contact in case of the above.
When hiring a service that provides alcohol, you must be over 18 years of age to book this service.
The above conditions are subject to change at the discretion of TheBartender in part or in whole for one or more of its clients where the company has grounds deemed necessary.
TheBartender Hire Company VAT Registration number 979 4642 56
TheBartender Hire Company Registered UK Business number 07194382